Free Planning kit
PTA Spring Planning Checklist & Event Timeline
Spring at school has a funny way of going from ‘we have plenty of time’ to a calendar full of testing dates, celebrations, and end-of-year to-dos. This free planning kit helps your PTA or PTO get organized before things get hectic.
What belongs in a PTA spring planning calendar?
Start by bringing the school calendar, PTA or PTO events, board deadlines, and year-end celebrations together. Include elections, next year's budget planning, Teacher Appreciation Week, and the board handoff. Then work backward from each important date and give every task a person responsible for it. Your future self will thank you!
Spring 2027 dates worth circling now
| When | What |
|---|---|
| Feb 1-5, 2027 | National School Counseling Week |
| Mar 7-13, 2027 | School Social Work Week |
| April 2027 | School Library Month |
| May 3-7, 2027 | Teacher Appreciation Week (school days) |
| May 12, 2027 | School Nurse Day |
| Set by your bylaws | Nominations, elections and officer transition |
Your bylaws determine when elections happen, so check those before you announce a date. In California PTA units, for example, elections generally take place no later than the second week of April, and the nominating committee is elected at least two months earlier. Our New Board Starter Kit can help you work backward, while the Staff Appreciation Planner helps with that busy week in May.
A spring timeline, month by month
- January: Confirm spring event dates with the principal and check them against testing weeks.
- February: Recruit chairs and helpers for spring events, and start the nominating process if your bylaws call for it.
- March: Draft next year's budget and share the slate of nominees on time.
- April: Hold elections, finalize Teacher Appreciation Week plans, and book end-of-year celebrations.
- May: Celebrate your staff, run the end-of-year events, and thank your volunteers!
- June: Close out receipts, document anything outstanding, and hold the handoff meeting with the incoming board.
A little peek inside the kit
- A spring semester checklist
- An event timeline
- An end-of-year celebration planner
Ready to put it to use?
- Collect the school's spring dates.
- Add events and celebrations.
- Assign planning tasks and owners.
Apex · Free resource
Spring Planning Kit
Put the resource to work.
Use it as a starting point and adapt it to your school.
Enter your email and school details to request your copy. Free for PTA and PTO leaders, with or without an Apex program.
Spring planning questions
When should a PTA start planning for spring?
January is a great time to begin. Between school testing, elections, Teacher Appreciation Week, and end-of-year events, the calendar can fill quickly. Getting dates from the principal early gives your board more room to plan.
When are PTA elections held?
Your bylaws are the place to start. Many PTAs elect officers in the spring. California PTA units, for example, generally hold elections no later than the second week of April and provide at least 30 days' written notice.
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